By Not Having 1 Piece of Paper Notarized Cost Me A $1,000,000 Contract Today

Vince Wood

Active member
Like they say, learn from others mistakes. I was the lowest qualified bidder on a 5 year city contract work a little over $1,000,000 ($204,000 a year) and forgot to have something notarized therefore by bid was kicked out and I was disqualified.

I'm just kicking myself right now and most likely will do it all day. If I don't have bad luck then I don't have any luck at all. It's ok though I'm busy enough as it is, I'm eyeing another big contract anyways right now.

Remember to triple and quadruple check the instructions on bid packages for government work, hopefully we can all learn from my screw up.
 
Like they say, learn from others mistakes. I was the lowest qualified bidder on a 5 year city contract work a little over $1,000,000 ($204,000 a year) and forgot to have something notarized therefore by bid was kicked out and I was disqualified.

I'm just kicking myself right now and most likely will do it all day. If I don't have bad luck then I don't have any luck at all. It's ok though I'm busy enough as it is, I'm eyeing another big contract anyways right now.

Remember to triple and quadruple check the instructions on bid packages for government work, hopefully we can all learn from my screw up.

Wow- very sorry to hear that

The agency wont allow you to re submit??
 
Sorry to hear about that Vince.
 
Nope, no resubmitttal. If you look closely, they had the option on whether to accept or reject your bid as non responsive. If you had been a contractor that they knew, I bet they would have let you take care of the notary.

It does suck, though. I have had bids rejected where the evaluator lost my pricing sheet, so he rejected my bid. Of course, I knew who the evaluator was, and was not horribly disappointed. It's funny, every time I have submitted a bid to that agency, I have always "Forgot" my pricing sheet. Or it managed to get lost...

The only reason I submit the bid is because I want to be a thorn in the guys side. He is a royal prick.
 
Lost a $400k contract because I didn't follow the fine print.

City bid stated the contractor must have a place of business within 35 miles of contract city at bidsumittal. That meant, have an office in the area before you know whether or not you won the bid. I was low bidder, but didn't have the money at the time for an office in an area we really didn't service, So to say I kicked myself for a good long time, because my bid also was deemed unresponsive.

Sometimes its all for better. The city- state contracts seem to always have something in the fine print. I learned my lesson the same "Hardway"
 
what does a contract like that involve??..

city side walks? buildings? etc?.. is the work defined prior to the bid? ...gives me anxiety just thinking about something so big.
 
what does a contract like that involve??..

city side walks? buildings? etc?.. is the work defined prior to the bid? ...gives me anxiety just thinking about something so big.

Usually it is specified what is going to be cleaned. I have one contract that is bid by the square foot. Reason being that they wanted a hard price. In some ways it is hard. I mean you might get called to clean picnic ramada's and have to do ten of them that are 50 or 60 yard apart, and they are only 100-150 sq. ft. Other times you might get called to clean 6 miles of 5 foot wide sidewalks, and also 7 or 8 parking garages. Then you might get a call to clean a stadium. And they are all a sq. ft. price, and the same price. It is VERY possible to make money doing this, even if you have to submit a cut throat bid, because first, you only bid once. You are not making a constant sales job. Second, they know what they want done and are willing to tell you exactly how to do it. Third, if you do your job, don't pound your chest, and they don't have to worry about you performing, they find additional work, because they figure out that you are not going to add to their work load. That is a HUGE one with local government. But, first, you have to get your foot in the door.

I remember my first government contract, one of the first jobs they gave me was a parking garage. The previous contractor was using a scrubber on it, and leaving it. The gum pile at the base of the garage was disgusting and huge. The city was so worried about what I was doing that they were doing a daily inspection attended by the contract admin, the area supervisor, his director, and the asst. city manager. If I had known that at the start, I would have been nervous. At the end, they were thrilled. I ended up netting well over $100 a man hour at rates that make some people call me a low baller, because they don't understand the game.
The secret to contracts like this, so you don't get mind blown is to break the contract down into manageable sizes and just look at it as a series of smaller jobs. The only difference between a 100,000 ft job and a 1000 foot job is that you have to do the 1000 foot job a hundred times.
 
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